Pre-shipment inspection: what it is for and how it works
Once the goods have left, it is too late: a defect found on arrival is hard to resolve, far from the supplier and after payment. A pre-shipment inspection shows the real state of the order while there is still time to act.
What is a pre-shipment inspection for?
It checks, at the supplier's premises and before departure, that the goods match your order: quantity, compliance with specifications, condition and packaging. It is also objective evidence on which to make the balance payment conditional.
What is checked
- Quantities produced and packed against the order.
- Product compliance: dimensions, materials, references, markings.
- Visible defects and overall condition, on a randomly drawn sample.
- Packaging, labelling and carton marking.
- If needed, supervision of container loading.
When should it be done?
It is usually done when production is finished or nearly finished and most of the goods are packed, so that a representative sample can be examined. For long or sensitive orders, a check during production allows earlier corrections.
Inspectors often rely on standard sampling plans, such as ISO 2859-1, to decide how many pieces to examine.
Reading the report and deciding
A good report is dated, illustrated with photos and clearly states any deviations found. You can then accept shipment, ask for corrections before departure, or hold the balance payment.
Frequently asked questions
Who pays for a pre-shipment inspection?
Usually the buyer, since the buyer needs it for protection. Terms can be set out in the contract with the supplier.
Does an inspection guarantee the goods arrive intact?
No: it records the condition of the goods at departure. Transport is then secured through logistics supervision and compliance checks on arrival.
Does SecureFlow carry out on-site inspections?
Yes: physical stock checks, facility inspections, quality process validation and detailed reports with visual evidence.